The project that I’ve been involved with recently has gone through a migration from SharePoint 2007 to SharePoint 2010. A tiny, but still interesting, aspect of the project concerned lists and the lack of toolbar presented to the users as this functionality is now delivered via the ribbon. Well, did you know that it’s possible to put this list toolbar back in SharePoint 2010?
The project has a large and diverse user base with differing levels of familiarity with SharePoint, and the wider Office suite of products. When I arrived a decision had been made that the ribbon on the SharePoint 2010 site was not going to be shown to ‘regular’ users, i.e. non-administrators.
I love the ribbon and wish I’d been around to fight its corner! Having got to know the user base and environment a little better though I completely understand why this decision was made. A couple of major factors in the decision were that:
- The users are not all on Office 2007 and so the ribbon is a completely new concept to them in the workplace
- A lot of time and effort had been spent training the user base on the SharePoint 2007 system and it was not viable to increase the amount of re-training already required by the migration to 2010
Where possible the new UI elements of SharePoint 2010 have been fully utilised, for example the dialog paradigm is fully embraced and adds greatly to the solution. One area that didn’t quite fit though was with a small subset of users who needed to be able to work regularly with lists – but yet did not get to see the ribbon (because of a conscious design decision mentioned above) and so had no way of adding to the lists.
Wouldn’t this be easy if the toolbar was available on lists just like it worked in SharePoint 2007, instead of being ‘hidden’ up there in the ribbon? [Again, I love the ribbon, so don’t shoot me down!] Well, no problem, it’s actually available as a toolbar option in the XSL List View web part.
Simply edit the page that your list view is on, modify the web part properties, change the toolbar type to ‘Show Toolbar’, apply your changes and voila – a 2007 style toolbar on your list.
An interesting solution to an interesting scenario. Obviously my task now is to get them to embrace the ribbon and re-introduce it!