A Meeting Workspace is a particular type of site in SharePoint which can be used to help organise or collate the output of a meeting (or series of meetings). It’s not a feature I use regularly but it is something I use now and again – so I was a bit surprised when I couldn’t see where to create a workspace from my beta of Microsoft Outlook 2010.
After a bit of digging around I eventually found this help content on the Office Beta site which explains that the Meeting Workspace command has not been included on the ribbon or the Quick Access Toolbar by default. It isn’t immediately obvious how to add this command so here’s a few screenshots:
Adding to the Quick Access Toolbar
1) The default Quick Access Toolbar (QAT) on a meeting invite (not on the main Outlook window)
2) Add a command to the QAT by selecting More Commands…
3) Select Meeting Workspace from the list of available commands
4) The QAT with the Meeting Workspace command added
Adding to the Ribbon
1) The default ribbon on a meeting invite
2) Customise the ribbon by right clicking on the ribbon and selecting Customize the Ribbon…
3) It’s only possible to add commands to a custom group, so create a custom group using the New Group button
4) Add the Meeting Workspace command to the new group from the list of available commands
5) The ribbon with the Meeting Workspace command added
By using this command it is now possible to bring up the Meeting Workspace pane on a meeting invite and create a new workspace or attach to an existing one.